FAQ For Participating Groups

Below are answers to some common questions interested groups may have about the Gift Fair. Please note that some refer to important policies of which participating groups should be aware. Also, please contact us if you have any additional questions. All of the information on this page is subject to change.

Selection Process

When is the application deadline?
12:00 noon on Wednesday, October 25, 2017.
What are the selection criteria?
We would like as many organizations to participate as possible, subject to our space constraints, as well as our goals of ensuring a variety of gift-giving options for our “shoppers” and that the gifts will have a positive impact on our community as consistent with the Social Principles of The United Methodist Church.
When will we know if we were selected?
We plan to select the groups as soon as possible, but we cannot provide a specific date at this time.
Our group has a scheduling conflict on the date of the Fair. May we still participate?
No. Group interaction with shoppers is a very important part of the Gift Fair. Thus, for your group to participate, it must have a representative on hand for all three hours of the Fair.

Event Logistics

What space will we have?
Each group will have its own six foot table at which to set up its display.

When may we set up?
The site will be open Friday, December 1st from 2:00-5:00 p.m. Groups may also arrive for setup at 8:15 a.m. on the morning of December 1st.

Please note that the front door to the building we use is a bit set off from the street, where people must park. If you will need help carting materials/equipment into the building on Friday or Saturday morning, please let us know and we will try to help you.

Will we have access to an electrical outlet?
We cannot guarantee access to electricity based on the number of groups and the layout of our room. 

Will we have access to the internet?
There is no guarantee of wireless internet onsite.

May we sell items at our booth?
No. The aim of this event is to give folks an alternative to the materialism that sometimes takes over our modern-day holidays. We believe selling items is inconsistent with that purpose.

What items may we give to shoppers?
The Gift Fair will have refreshments for all shoppers (e.g., apple cider, cookies, etc.). Groups may supplement this with small candy items if they would like. They may also distribute brochures or other informational materials about the organization. Distribution of any other items should be approved by the Gift Fair organizers. Groups may not distribute stickers, as these inevitably end up stuck to the floor.

What should we bring to the Gift Fair?
We recommend bringing some sort of poster or other sign that will enable shoppers to identify you from a distance. We also recommend bringing pictures of your group’s work, as well as tangible items that are representative of your work. Consider bringing examples of what the shoppers’ contributions will fund (e.g., a 2×4 or a children’s book). Also, if possible, consider bringing someone who has been a beneficiary of your group’s work. The Gift Fair presents a significant opportunity to connect with people who may be unfamiliar with your work. So we recommend developing a display or booth that is inviting and interactive.

Financial Details

Will we receive any money on the date of the Gift Fair?
No. Gift Fair organizers will collect money at a central checkout location. No money should change hands at an organization’s booth. We want the focus of the booths to be on fostering conversations between groups and shoppers about the group’s work!
When will we receive our proceeds from the Gift Fair?
We do not yet know a precise date. It could be mid-to-late January before we get checks cut.
Will we receive contact information of those people who donate to us through the Gift Fair?
Yes, unless a donor requests for us not to provide that information to you. We encourage each group to acknowledge the donation. You should also feel free to put these donors on your mailing or e-mail lists.